PRIVACY NOTICE - WEBSITE

(version 05/07/2024)

Your privacy is important for us.

All personal data that we obtain about you will be collected and processed in accordance with applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (“GDPR”), as well as this privacy notice.

This privacy notice provides more information about the personal data that we process, why we process it, how we obtain the data, how long we retain the data and with whom we share it. It also provides more information on how you can exercise your rights.

I. IDENTITY AND CONTACT DETAILS

The joint data controllers for your personal data are the following legal entities:

Aminolabs Holding BV
Research Campus 6
3500 Hasselt
Belgium
Enterprise number 0805 035 167

Eurofood International NV

Research Campus 6
3500 Hasselt
Belgium
Enterprise number 0462 325 457

Aminolabs Belgium NV
Research Campus 6
3500 Hasselt
Belgium
Enterprise number 0450 846 397

 

For certain purposes, the above entities process your personal data jointly as co-controllers with Aminolabs Deutschland GmbH, located at Große Reichenstr. 27, D-20457 Hamburg, Germany, with company number HRB 148138. If you have any questions regarding the processing of your personal data, you can always contact any of the joint controllers.

If you have any questions about the processing of your personal data, you can always contact us:

Aminolabs Deutschland has appointed a data protection officer (“DPO”) pursuant to the GDPR. The DPO (for Aminolabs Deutschland) can be contacted via privacy@aminolabs.com.

II. PURPOSES

When you visit our website www.aminolabs.com, we may process your personal data for one or more of the following purposes:

  • Website optimisation and website security
  • Contact and information
  • Recruitment

Below, you can find for each purpose the personal data that we process, why we process it, how we obtain the data, how long we retain the data and with whom we share it.

A. Website optimization and security

When you visit our website, we process your personal identification data (IP address and cookies).

These data allow us to improve your browsing experience on our website, to better tailor the website to your preferences and to secure our website against spam.

The legal basis for placing essential and functional cookies is our legitimate interest to provide a well-functioning and user-friendly website (Art. 6.1 (f) GDPR). Analytical cookies will only be placed if you have given your consent (for more information, see our Cookie policy).

We obtain these personal data directly from you.

The expiration date varies per cookie and you can change your cookie preferences at any time (for more information, see our Cookie policy).

Aminolabs Deutschland GmbH is jointly responsible for the processing of your personal data for the management of the website. If you have any further questions regarding this matter, you can always contact us via the contact details provided under IDENTITY AND CONTACT INFORMATION.

We only share these personal data with IT and software providers with whom we cooperate for our website. The providers of third party cookies may also have access to your personal data.

B. Contact and information

If you make use of the contact form on our website, we process your personal identification data (name, email address) and any possible additional information that you provide to us.

These data allow us to follow-up on your contact via our website, i.e. to get in touch with you, provide you with information that you may have requested via our website, etc.

The legal basis for this processing is the consent that you have given by submitting to us your personal data for the above mentioned purposes (Art. 6.1 (a) GDPR).

We obtain these personal data directly from you.

For the above mentioned purpose, we store your personal data for 10 years after having followed-up on your contact (plus a verification period of 1 year).

Aminolabs Deutschland GmbH is jointly responsible for the processing of your personal data to follow up the contact form. If you have any further questions regarding this matter, you can always contact us via the contact details provided under IDENTITY AND CONTACT INFORMATION.

We only share these personal data with third parties with whom we work together for our website (IT and software providers).

C. Recruitment

If you make use of the job-application form on our website (“Apply now”), we process your personal identification data (name, email address), your curriculum vitae and any possible additional information that you provide to us.

These data allow us to follow-up on your job application via our website, i.e. to get in touch with you, provide you with information that you may have requested, etc.

The legal basis for this processing is the conclusion or performance of a contract with the data subject (Art. 6.1 (b) GDPR).

We obtain these personal data directly from you.

For the above mentioned purpose, we store your personal data for 1 year after filling the vacancy or closing the application process (plus a verification period of 1 year).

We only share these personal data with third parties with whom we work together for our website (IT and software providers).

For more information on the processing of your personal data when applying for a job within Aminolabs, we refer to our Privacy notice – job applicants.

III. SECURITY

We have implemented appropriate technical and organizational measures to ensure the confidentiality of your personal data and to protect your data from accidental and unlawful destruction, loss, alteration, unauthorized disclosure and access.

We have made the necessary contractual arrangements with the third parties with whom we work together and will not transfer your personal data outside the European Economic Area without ensuring that your data is granted an equivalent level of protection there.

IV. RIGHTS

You can always contact us to exercise the following rights:

  • the right to access or rectification of your personal data;
  • the right to erasure of your personal data;
  • the right to restrict the processing of your personal data;
  • the right to withdraw your consent;
  • the right to object to the processing of your data;
  • the right to transmit your data to another service provider;
  • a complaint if you believe that we are not acting in accordance with applicable data protection laws. You can also submit a complaint to the Belgian Data Protection Authority.

You can reach us via one of the following channels:

We respect all rights relating to your personal data to which you are entitled under applicable law.

For the purposes for which the legal basis for the processing of personal data is a legitimate interest, you can always request more information from us about the balancing of interests that Aminolabs has carried out in this context (for more information, see PURPOSES). You can exercise your right to object to the processing of your personal data at any time, specifying the reasons that relate to your specific situation. Aminolabs will cease the processing of your personal data unless it believes that there are compelling legitimate grounds that override the interests, rights, and freedoms you assert.

To process and respond to your requests correctly, we process your personal data based on our legal obligations arising from Chapter III in conjunction with Article 5.2 GDPR (Art. 6.1 (c) GDPR). For identification purposes, we may ask you for a copy of the front of your identity card. We will retain your personal data for up to 5 years after responding to the request (plus a verification period of 1 year).

V. UPDATES

This privacy notice may be amended from time to time, within the limits of the applicable data protection laws. Via our website you always have access to the most recent version.

VI. COOKIES

You can consult our Cookie policy here.