Privacy Policy

Identity and contact detailsPurposesSecurityRightsUpdatesCookies

(version 05/07/2024)

Your privacy is important to us.

All personal data that we obtain about you will be collected and processed in accordance with applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of April 27, 2016 (GDPR), as well as this privacy notice.

This privacy policy provides more information about the personal data that we process, why we process it, how we obtain the data, how long we retain the data, and with whom we share it. It also provides more information on how you can exercise your rights.

IDENTITY AND CONTACT DETAILS

The joint data controllers for your personal data are the following legal entities:

Aminolabs Holding BV
Research Campus 6
3500 Hasselt
Belgium

Enterprise number 0805 035 167

Eurofood International NV
Research Campus 6
3500 Hasselt
Belgium

Enterprise number 0462 325 457

Aminolabs Belgium NV
Research Campus 6
3500 Hasselt
Belgium

Enterprise number 0450 846 397

For certain purposes, the aforementioned entities process your personal data jointly as co-controllers with Aminolabs Deutschland GmbH, located at Große Reichenstr. 27, D-20457 Hamburg, Germany, with corporate registration number HRB 148138. If you have any questions regarding the processing of your personal data, you can always contact any of the joint controllers.

If you have any questions about the processing of your personal data, you can always contact us:

  • by standard mail: at the aforementioned address (attn. Privacy)
  • by email: privacy@aminolabs.com

Aminolabs Deutschland has appointed a data protection officer (DPO) in accordance with GDPR rules. The DPO for Aminolabs Deutschland can be contacted at privacy@aminolabs.com.

PURPOSES

When you visit our website, www.aminolabs.com, we may process your personal data for one or more of the following purposes:

  • Website optimization and website security
  • Contact and information
  • Recruitment

Below, you will find the personal data we process for each purpose, the reasons for processing it, how we obtain the data, how long we retain the data, and who with share it with.

Website optimization and security

When you visit our website, we process your personal identification data (IP address and cookies).

This data helps us improve the browsing experience on our website, tailor the site to your preferences, and protect our website against spam.

The legal basis for placing essential and functional cookies is our legitimate interest in providing a well-functioning and user-friendly website (Art. 6.1 (f) GDPR). Analytical cookies will only be placed if you have given your consent (for more information, see our cookie policy).

We obtain all personal data directly from you.

The expiration date varies per cookie and you can change your cookie preferences at any time (for more information, see our cookie policy).

Aminolabs Deutschland GmbH is jointly responsible for processing your personal data for the management of the website. If you have any further questions regarding this matter, you can always contact us using the details in the section IDENTITY AND CONTACT INFORMATION.

We will only share this personal data with IT and software providers we work with for our website. Third-party cookie providers may also have access to your personal data.

Contact and information

If you use the contact form on our website, we will process your personal data (name, email address) and any additional information you provide.

This data allows us to follow up on your contact through our website (i.e., to get in touch with you, to provide you with information you requested on our website, etc.).

The legal basis for this processing is the consent you provided by submitting your personal data to us for the aforementioned purposes (Art. 6.1 (a) GDPR).

We obtain all personal data directly from you.

For the purposes mentioned above, we will retain your personal data for ten years after following up on your contact (plus an additional verification period of one year).

Aminolabs Deutschland GmbH is jointly responsible for processing your personal data to follow up the contact form. If you have any further questions regarding this matter, you can always contact us using the details in the section IDENTITY AND CONTACT INFORMATION.

We only share this personal data with third parties that we work with for our website (IT and software providers).

Recruitment

If you make use of the job application form on our website ("Apply now"), we will process your personal data (name and email address), your resume, and any additional information that you provide us with.

This data allows us to follow up on your job application through our website (i.e., to get in touch with you, to provide you with information that you may have requested, etc.).

The legal basis for this processing is the conclusion or performance of a contract with the data subject (Art. 6.1 (b) GDPR).

We obtain all personal data directly from you.

For the purposes mentioned above, we will retain your personal data for one year after filling the vacancy or closing the application process (plus an additional verification period of one year).

We only share this personal data with third parties that we work with for our website (IT and software providers).

For more information on the processing of your personal data when applying for a job within Aminolabs, please refer to: Privacy notice - job applicants.

SECURITY

We have implemented appropriate technical and organizational measures to ensure the confidentiality of your personal data and to protect your data from accidental and unlawful destruction, loss, alteration, unauthorized disclosure and access.

We have made the necessary contractual arrangements with the third parties with whom we work and will not transfer your personal data outside the European Economic Area without ensuring that your data is granted an equivalent level of protection there.

RIGHTS

You can always contact us to exercise the following rights:

  • the right to access or rectify your personal data;
  • the right to delete your personal data;
  • the right to restrict the processing of your personal data;
  • the right to withdraw your consent;
  • the right to object to the processing of your data;
  • the right to transmit your data to another service provider;
  • the right to file a complaint if you believe we are not acting in accordance with applicable data protection laws. You can also submit a complaint to the Belgian Data Protection Authority.

You can contact us through one of the following channels:

  • by standard mail: at the aforementioned address (attn. Privacy)
  • by email: privacy@aminolabs.com

We respect all rights relating to your personal data to which you are entitled under applicable law.

If the legal basis for processing your personal data is legitimate interest, you can always request more information from us about the balancing of interests that Aminolabs has carried out in this context (for more information, see PURPOSES). You can exercise your right to object to the processing of your personal data at any time, specifying the reasons that relate to your specific situation. Aminolabs will cease the processing of your personal data unless it believes there are compelling legitimate grounds that override the interests, rights, and freedoms you have asserted.

To process and respond to your requests correctly, we handle your personal data in accordance with our legal obligations outlined in Chapter III, as well as with Article 5.2 of the GDPR (Art. 6.1 (c) GDPR). For identification purposes, we may request a copy of the front of your identification card. We will retain your personal data for up to five years after fulfilling your request, plus a verification period of one year.

UPDATES

This privacy notice may be updated periodically, within the scope of the applicable data protection laws. You will always have access to the most recent version on our website.